© 2000-17 Southern Cross Region, Sweet Adelines International Inc
All information and data (including graphics) contained on this site are, unless otherwise noted, copyright by Southern Cross Region, Sweet Adelines International Inc.
The information is provided for non commercial electronic viewing by individuals or organisations only. Any Third Party information/content contained within this site is the property of its respective owners. No part may be reproduced by any process, except as permitted under the Australian Copyright Act, 1968, without express permission of the respective owners. For further details refer to http://www.austlii.edu.au/au/legis/cth/consol_act/ca1968133/
If you have any questions about using material from this website, please make your request to the Communications Coordinator, using the Contact Form at the bottom of each page of the website.
Digital Communication Policy
The Region 34 Management Team has developed a policy to guide communication using digital channels and demonstrate our commitment to keeping these channels a safe and positive environment to share information and thoughts. You can read the policy here.
Southern Cross Region, Sweet Adelines International Inc does not invite reliance upon, nor accept responsibility for, the information on this site. Precautions have been taken to ensure that the information on this site is accurate. However Southern Cross Region, Sweet Adelines International Inc does not guarantee, and accepts no legal liability whatsoever arising from or connected to, the accuracy, reliability, currency or completeness of any material contained on this web site or on any linked site.
Links to other web sites are inserted for convenience and do not constitute endorsement of material at those sites, or any associated organisation, product or service.
In some cases the material may incorporate or summarise views, standards or recommendations of third parties. Such material is assembled in good faith, but does not necessarily reflect the considered views of Southern Cross Region, Sweet Adelines International Inc, or indicate a commitment to a particular course of action.
This web site is not a substitute for independent professional advice and users should obtain any appropriate professional advice relevant to their particular circumstances.
In many areas of Indigenous Australia it is considered offensive to publish photographs or names of Aboriginal people who have recently died. Users are warned that this site may inadvertently contain such names or pictures.
When you visit this web site, our web hosting service may record anonymous information about your visit and log the following information for statistical purposes and to allow us to develop better online services:
your server address
your operating system (for example Windows, Mac etc)
your top level domain name (for example .com, .gov, .au, .uk etc)
the date and time of your visit to the site
the pages accessed and the documents downloaded
the previous site visited
the type of browser used.
This information is not specific to an individual and is used for system administration purposes, as well as statistical analysis. While anonymous information does not tell us anything about you specifically, it tells us about how you use our site.
Another type of anonymous information shared between your browser and our server is a cookie. A cookie is a small text file that a server places on your hard drive to identify that subsequent requests to a site have come from the same user.
No personal information is stored within the cookies.
When you email us:
we may record your email address
we will only use your email address for the purpose for which you provided it
it will not be added to a mailing list unless you have specifically requested this
we will not use your email address for any other purpose
we will not disclose it without your consent
Other personal information collected by us, for example through the use of an online form will only:
be collected by lawful and fair means
be used for a lawful purpose and
be collected with your consent.
Where you choose to send us a completed electronic form that includes your personal details, we do collect personally identifiable information, such as name, address and email address.
The information collected by email or electronic forms will be used only for the purpose for which you provided it, and we will not disclose it without your consent, except where authorised or required by law.
The purpose for collection of information will be clear and explicit.
No attempt is made by Southern Cross Region, Sweet Adelines International Inc to identify users or their browsing activities except, in the unlikely event of an investigation, where a law enforcement agency may exercise a warrant to inspect Southern Cross Region, Sweet Adelines International Inc’s logs.
What is this guide for?
Sweet Adelines Region 34 is committed to protecting your personal data and will use any personal or sensitive data we collect from you. In Europe, this is in line with the General Data Protection Regulations (GDPR).
What data do you collect and what do you use it for?
Sweet Adelines Region 34 collects data from individuals to help us plan, organise and run the day-to-day operations of the group (e.g. co-ordinating rehearsals or collecting subscription payments) and to promote and market the group’s activities (e.g. marketing mailing lists and photography/video capture).
Members: for administering membership
When you join Sweet Adelines Region 34 as a member, or during your membership with us, we may need to collect some of the following information on you:
- Email address
- Phone number
- Emergency contact details
- Photos/video footage
This data will be used by our admin team to manage your membership with Sweet Adelines Region 34 and to organise and run our activities.
Mailing list subscribers: for marketing and promotion
We offer everybody the opportunity to sign up (consent) to receive marketing and promotional information on the group’s activities (e.g. emails about forthcoming events).
When you sign-up to our marketing mailing list we will ask for your email address and will use this data to send you information about our events and activities (e.g. upcoming events, latest news, etc). We will only send you information that is related to Sweet Adelines Region 34. (i.e. we will not use your data to send you marketing messages from 3rd parties).
Anything we send you will include a clear option to unsubscribe and you can also do so at any time by replying to the email.
When you purchase an event tickets or merchandise, or donate
If you purchase an event ticket, or Sweet Adelines Region 34 merchandise, or make a donation, we need to collect data on the person making the purchase. This data will only be used for administering your booking/purchase/donation, and will not be used to send you marketing/promotional messages from the group.
Website visitors: for running and improving our website
Do you share my data with anyone else?
We will never pass your details on to third parties for marketing purposes.
Our software provider, HarmonySite
also has access to the data stored in our website. HarmonySite has their own Data Protection Policy
Are there special measures for children’s data?
We do not knowingly collect or store any personal data about children under the age of 13.
How I can I get you to update my data?
You can contact us
at any time to update or correct the data we hold on you.
How long will you hold my data?
The Sweet Adelines Region 34 data retention policy is to review all data held on individuals at least every two years and remove data where we no longer have a legitimate reason to keep it.
Where you have withdrawn your consent for us to use your data for a particular purpose (e.g. unsubscribed from a mailing list) we may retain some of your data for up to two years in order to preserve a record of your consent having been withdrawn.
What rights do I have?
Under the European GDPR, you have the following rights over your data and its use:
- The right to be informed about what data we are collecting on you and how we will use it
- The right of access - you can ask to see the data we hold on you
- The right to rectification - you can ask that we update or correct your data
- The right to object - you can ask that we stop using your data for a particular purpose
- The right to erasure - you can ask us to delete the data we hold on you
- The right to restrict processing - you can ask that we temporarily stop using your data while the reason for its use or its accuracy are investigated
- Though unlikely to apply to the data we hold and process on you, you also have rights related to portability and automated decision making (including profiling)
All requests related to your rights should be made through our Contact page
. We will respond within one month.
You can find out more about your rights on the Information Commission’s Office website
What will you do if anything changes?
If we make changes to our privacy statements or processes we will post the changes here. Where the changes are significant, we may also choose to email individuals affected with the new details. Where required by law, will we ask for your consent to continue processing your data after these changes are made.
What are 'cookies'?
'Cookies' are small text files that are stored by the browser (for example, Chrome, Internet Explorer, etc) on your computer or electronic device. They allow websites to 'remember' you for a period of time so that they can store things like user preferences and make the website quicker and easier for you to use.
Without cookies, some things on websites would not be able to work: for example, without cookies it might not be possible to know whether or not you are logged in on a website, which would prevent you from being able to see content restricted to logged-in members.
Anonymous analytics cookies
Further, every time someone visits our website, software provided by Google Analytics generates an 'anonymous analytics cookie'. These cookies can tell us whether or not you have visited the site before and what pages you visit. Your browser will tell us if you have these cookies and, if you don't, we generate new ones. This allows us to track how many individual users we have, and how often they visit the site. We use them to gather statistics, for example, the number of visits to a page, to help us identify if visitors would benefit from more information on a particular area.
How do I turn cookies off?
It is usually possible to stop your browser accepting cookies, or to stop it accepting cookies from a particular website.
All modern browsers allow you to change your cookie settings. You can usually find these settings in the 'options' or 'preferences' menu of your browser. To understand these settings, the following links may be helpful, or you can use the 'Help' option in your browser for more details.
Please note: switching off cookies may prevent some aspects of our website from working fully (e.g. you may not be able to access our members area).
You can find out more about cookies and their use on the internet from www.allaboutcookies.org